Whenever a controller uses a processor, there must be a legally-binding written contract in place.  If a solicitor agent is employed, or if the case has an LAO lawyer allocated, they should be contacted an early stage after appointment to discuss disclosure of unused material. Does the agreement still have the correct contact list? Beta This is a new way of showing guidance - your feedback will help us improve it. Builds and maintains internal and external stakeholder relationships. entity will generally use and disclose an individual’s personal information only in ways the individual would expect or where one of the exceptions applies eSignature (DocuSign) As these rights can be exercised verbally (as well as in writing) officers, staff and others should ensure they can recognise a rights request and forward it to the unit within their force in charge of processing them. an improved, simplified and pragmatic common approach to assessing the value of and classifying information, a flexible approach to information security and sharing information with government agencies and trusted partners, modernised IT systems that are developed and operated to a common standard, improved security by encouraging individuals to take personal responsibility for thinking about the information they produce and handle. There must also be a pressing social need to share information. This is governed by established rules and procedures. In some cases, the chief officer may be the sole controller. If so, it will be in very specific circumstances. It also helps to identify gaps in the information needed to support the force information management strategy and intelligence requirements. regulate the recording and retention of material that is found or is generated in the course of an investigation. 0000001205 00000 n Local ISAs are those that are commissioned by a force lead or force information asset owner and relate to local policing, including safeguarding and public protection. Annual update videos (under development). Information categorised as TOP SECRET is the most sensitive information requiring the highest levels of protection from the most serious threats. Virtual Support (via Zoom), Hillman Library, Room 112 They are also responsible for ensuring that there are proper procedures in place in the investigation for recording information and retaining records of information and other material. By default, all material will be classified as OFFICIAL unless the information warrants any consideration for higher marking and handling restrictions. There are four key principles that define the GSC: Information that does not meet the criteria for SECRET or TOP SECRET is automatically classified as OFFICIAL and there is no need for it to be marked. The RoPA must include for each information asset: The RoPA may also serve as police forces’ information asset registers. Home Office guidance on Counting rules for recorded crime. They cannot delegate this legal responsibility. forces must maintain an audit trail of the information shared. The public need to be confident that their personal information is kept safe and secure. Disclosure is a vital part of every investigation and the preparation of every case for prosecution and trial. The contract is important so that both parties understand their responsibilities and liabilities. The College of Policing and the NPCC have developed a suite of data protection-related training products for police officers, staff and others to undertake. If a PNC record can be accurately linked to a person record, a cross-reference should be made on the person record to the PNC ID. The former permits an application by a data subject to their personal data. It also assists chief officers in interpreting data protection in the police environment. to identify valid grounds (known as a ‘lawful basis’) for collecting and using personal data, to ensure that it does not do anything with the personal data in breach of any other laws, to use personal data in a way that is fair, meaning it must not be processed in a way that is unduly detrimental, unexpected or misleading to the data subjects concerned. The DPA and GDPR each introduced six data protection principles for law enforcement processing and general processing respectively. An SLA should be distinguished from (and should form a part of) the contract for the performance of the services themselves (services contract). Although the Code applies only to police officers, other investigators (including HSE inspectors) are required to “have regard” to any relevant provisions of it. 5. Fairness requires being clear and open with data subjects about how their information is used, in keeping with their reasonable expectations. If so, why? Electronic Research Notebooks (LabArchives) It may include processing information either on a one-off or an ongoing basis between partners for the purpose of achieving a common aim. These include: Training should be refreshed or repeated annually, and records of training maintained as they are likely to be subject to inspection by the Information Commissioner. Examples of where the police service is obliged to disclose information include: Sharing information under statutory obligation does not require an ISA. Logging also enables police forces to monitor systems for inappropriate access and/or disclosure of personal data, to verify the lawfulness of any processing, and to ensure the integrity and security of personal data. Having a URN for records held within PND business areas allows for all the information known about a person across the different business areas to be linked. Sensitive Information is any information, which if lost, misused, disclosed, or, without authorization is accessed, or modified, could adversely affect the national or homeland security interest, the conduct of federal programs, or the privacy of individuals, but which has not been specifically authorized under criteria established by an details of the person making the report (name, address and telephone number), sufficient information to describe the location and nature of the report. Police forces, staff and others should ensure they are familiar with their force’s own policies and procedures relating to rights applications. More information on the principles can be found on the Information Commissioner’s website or in the legislation (DPA and GDPR). staff responsible for recording police information are suitably trained.

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